Who are you
allowed to buy from?
Most procurement teams cannot answer that in under a day. Supplier standing is assembled by hand, one supplier at a time, and the answer is already out of date when it arrives. PurveO holds it live — and tells you what share of spend is sitting behind a supplier you cannot award.
What is supplier management in PurveO?
Supplier management is the record that decides who you are allowed to buy from today. PurveO holds the rules, documents, renewals and contract dates on one supplier record, and PICO checks a request against that record before it becomes a purchase order — so a blocked supplier stops the spend, not the audit.
A lapsed document is never just a document
Supplier compliance reads like an administrative problem right up to the moment it stops something expensive.
Work stops, not paperwork
A lapsed insurance certificate is not an admin slip. It is a purchase order that will not move with the crew already booked and the site already scheduled.
Awards you cannot defend
A supplier who cleared every check eighteen months ago may have lapsed since. If nothing re-checks at the moment of award, exposure accrues quietly between orders.
An audit answered from memory
Proving a supplier was compliant on the day you awarded them work is impossible from documents that have since been replaced. The check has to be on the record, not the paper.
Ask each supplier only for what they actually owe
One table, three levels. A rule written for the whole base, a rule the category adds, and a rule this one relationship alone carries — stacked, never duplicated.
What happens to a document after you ask for it?
Each requirement carries its own form, its own reason for being asked, and its own expiry field — so an answer arrives structured instead of as an attachment nobody reads.
Account details belong in the remittance record, where a change is validated on its own. Collecting them casually on an onboarding form is exactly how redirected-payment fraud succeeds — so the form does not offer the field at all.
Why is onboarding still stuck?
Usually because the supplier cannot see what you can. When the two sides run different checklists, a supplier finishes theirs and stays blocked on yours.
Their portal
Your buyers
Renewals that renew themselves
Every dated obligation on a supplier sits on one clock, whatever put the date there — a rule, a category, a contract, or somebody tagging it by hand.
Which terms are actually driving something?
Terms are read off the agreement with the clause they came from, so a disputed value is checked against source rather than argued about. A fact that switches nothing is not kept.
Regardless of how confidently it was read. A number extracted at 99% that disagrees with the same number on another document is worse than one read at 60% and checked by somebody — so the high-consequence fields always get human eyes.
Four risk domains, banded separately
Identity, money, labour and security are different questions. Scoring them apart is what keeps a serious failure in one from being diluted by strength in another.
Averaging identity, money, labour and security into a single index lets a supplier with a suspended registration read as a comfortable 71. A sanctions match floors the score outright instead of being averaged away, and a blocked supplier carries no score at all — they are not the worst choice, they are not a choice.
Questions, answered
What a procurement lead asks before putting a supplier base on new rails.
Every supplier carries a gate state that is open, blocked, or never started. Those are three states rather than two on purpose — a supplier who has answered nothing is not the same as one who answered and failed, and treating them alike hides the ones you never onboarded properly.
That figure is reported directly, because it is the number that turns supplier compliance from an administrative topic into a commercial one. Knowing that a share of committed spend sits with suppliers you cannot currently award is what makes the problem actionable at your level.
Because averaging identity, money, labour and security into a single number lets a supplier with a suspended registration read as a comfortable seventy-one. The four domains are banded separately and never summed, so a failure in one cannot be diluted by strength in another.
No document request ever asks a supplier to type a bank account number. Account details live in the remittance record, where a change is validated separately. Collecting them casually on an onboarding form is how redirected-payment fraud succeeds, so the form simply does not offer the field.
Usually because permission was withdrawn, not because the document is hard. Each obligation records whether the supplier authorised renewal on their behalf, so the desk can see that a pile of manual renewals is often a pile of withdrawn permissions — which is one conversation each, not one chase each.
Yes, and deliberately so. The supplier portal runs the same rule arithmetic as your desk, which removes a common and damaging failure: a supplier reading one hundred per cent complete in their own portal while your buyers see them blocked, with no way to discover why.
Ready When You Are
Bring the suppliers you are least sure about
The fastest way to judge this is against your own base. We will show you what it looks like when every expiry date has an owner, and nothing gets awarded to a supplier who quietly lapsed.
- Four risk domains, banded separately
- Renews without anyone touching it
- Document Validation
- Supplier Portal